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(501) 545-0344
belinda@foxpasscabins.com

Fox Pass Cabins Policies


Please read the policies below as it is your responsibility to comply to them. By making a reservation you agree to follow ALL policies, terms and conditions.





Cancellation and Refund Policy



  • Fourteen (14) days or more prior to date of arrival - deposit is refunded less $30 booking fee.
  • Less than fourteen (14) days to date of arrival - deposit will be forfeited. 
  • Any other cancellation notice or No-show will forfeit the entire rental amount. 
  • For holidays or special events, Wedding, Anniversary, Honeymoon Specials, a thirty (30) day notice is required. Less than thirty (30) day – deposit will be forfeited.

Please READ and by reserving your cabin you agree to the following terms.



Check in: 3:00 pm, late check in is permitted, you will be emailed a code to open a lock box to get your key, so come as late as you want! Please leave key on the kitchen counter when you leave.

Check out: 11:00 am

No overnight non-paying guests, at the time of your reservation you state the number of guests. If any additional guests are staying there is an additional $25 per person that will be charged to your card.

No Smoking

No Pets

No Candles

No loud parties, but having fun is allowed!

I agree that I will be responsible for any all damage done by myself or any of my party staying or visiting me while I am staying in or on any of FOX PASS CABINS property. This includes damages to the inside or outside as well as personal property within this facility. I assume any and all responsibility for any injury/accidents or illnesses to myself or any of my party or anyone visiting me at this facility. I agree to inform management of any damages. I agree to leave this facility in the same condition I found it, which includes all personal property belonging to Fox Pass Cabins.

I agree to place all trash in the trash bin provided. I will place all linens in the bathroom for pickup. I will not use any linens, towels or property for outside use. I agree that management will not be responsible for any of my personal belongings left, however Fox Pass Cabins, will make every attempt to reach you and will store any items found for 365 days before disposal. (please see check out list in the guest book, for your convenience to remind you of possible items you may have missed)

I agree that I am aware that this is a wilderness retreat and any problems due to weather, power outages or other unforeseen problems that this facility has no control over does not allow me to be non-paying. I realize there are steps entering the cabin and they could be wet, snowy or muddy, therefore I agree I will not hold this establishment or any of its owners or members responsible for any injury/accidents or illnesses during my stay at this facility.  Also, please be advised that these properties utilize a ladder to access lofts; by renting this property, you are agreeing to hold the owner or property manager harmless for any injury or death that is resulting from the use of the ladder.

I agree to follow all rules and regulations of the fire-pit and hot tub area. These rules and regulations are posted in the cabin WELCOME GUEST BOOK as well as on site at the cabin. I agree there will be no fires outside of the designated fire-pit. If there is a NO FIRE sign it is because there is a FOREST SERVICE Ban. I will adhere to that rule.

Hot Tub is for guests only. I agree I will keep the hot tub cover on before and after each use. I will put no food, chemicals, bubbles, oils, soaps or pee in the hot tub. I agree if anything is in the hot tub after I leave, I will be billed $250 for cleaning! No alcohol will be used in the hot tub for safely purposes. It is recommended that those with heart problems, pregnancy or high blood pressure not sit in a hot tub. I will not allow any child under the age of 14 to be in the hot tub without an adult in the hot tub to supervise. No diving or jumping in the hot tub.

I agree to be held responsible for access cleaning fee of $75, if I do not leave the cabin in the “check out state” There will be a $250 fee if any evidence of smoking or pets are in or on this property. We have guests who are allergic and it costs to have the cabin serviced and ozonated to free it of all allergens. I agree that I can be billed up to $1000 for damages and/or missing property. Value of more than $1000 will be reported to police and I agree to be responsible for the total value of damaged or missing property including any and all fees associated with the claim.

Management Would Like to State

We have never had to call police here or make a claim due to damaged or missing property. We have had a few missing items, a few damaged from children and a few messy people who would rather pay the $75 cleaning fee than clean up after themselves. We settled all issues to the satisfaction of both client and facility. We have even had repeat customers who stated we were more than fair. This disclosure is intended to prevent problems and most are. But we also want our customers to be responsible. We thank you in advance for your understanding and if we can do anything to make your stay more comfortable or enjoyable, please let us know. We are a small family owned and operated business and our goal is to make your stay enjoyable and to tell your friends and family so they too can experience Fox Pass Cabins.

For your safety and information:

There are steps, there is a porch, there is a fireplace. We have done our best to make them safe and secure, if you don’t heed common sense and warnings, you may get injured. There are woods and walkways, we are in Arkansas, you may encounter wildlife including critters like raccoons, squirrels, snakes, ticks. We ask that you be aware of your surroundings, watch your children, keep the property free of items that draw varmits. (food & trash left outside)

There are photo props including MOONY…. You are welcome to take all the photos you wish, you cannot however move, damage or take any item on this property. There is a FORT on the property, it can be dark inside this old fort, enter at your own risk, watch for snakes and critters and don’t sample the moonshine in the still!

There is a firepit. When there is a local burn ban, there will be a sign stating so, You cannot start or burn a fire if that BAN sign by Smoky Bear is up! You must use common sense with burning fires and obey all rules of firepit. These rules are posted in the guest book in the cabin.

There is a hot tub, do not adjust the temperature, chemicals or add anything to the hot tub. I will follow all rules and regulations of the hot tub which is posted.

There is a tree in the cabin. YOU must agree that no one in your party will climb or attempt to climb this tree. Unless you are a squirrel or a raccoon. Stay out of that tree!

Please use common sense and by all means, have fun and enjoy your stay!

Ma & Pa Harley

Privacy Notice



This privacy notice discloses the privacy practices for www.foxpasscabins.com. This privacy notice applies solely to information collected by this website. It will notify you of the following:

  1. What personally identifiable information is collected from you through the website, how it is used and with whom it may be shared.
  2. What choices are available to you regarding the use of your data.
  3. The security procedures in place to protect the misuse of your information.
  4. How you can correct any inaccuracies in the information.

Information Collection, Use, and Sharing
We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone.

We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request, e.g. to ship an order.

Unless you ask us not to, we may contact you via email in the future to tell you about specials, new products or services, or changes to this privacy policy.

Your Access to and Control Over Information
You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address or phone number given on our website:

  • See what data we have about you, if any.
  • Change/correct any data we have about you.
  • Have us delete any data we have about you.
  • Express any concern you have about our use of your data.

Security

We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.

Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for "https" at the beginning of the address of the Web page.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

If you feel that we are not abiding by this privacy policy, you should contact us immediately via telephone at (501) 545-0344 or via email belinda@foxpasscabins.com